Job Title: Office Administrator
Reporting To: Regional Manager - AB
Position type: Full-time, Permanent
Date: Nov 1, 2022
Location: Edmonton, AB
ABOUT OUR COMPANY:
An exciting and vibrant workplace founded in 2012 with 5 business units across Canada, Apex Automation serves the Mining, O&G, Chemical and manufacturing sectors providing engineering services and turnkey solutions in seven core areas: process automation, control system integration, information and MES, automation, and robotics systems, automated guided vehicles, material handling, and networking and security applications.
Office Administration personnel will undertake general administrative tasks, ensuring the rest of the Team members, both within the respective local office as well as remote office locations, are adequately supported to work efficiently. These tasks will include general office organization and upkeep, bookkeeping, prioritizing work with little supervision, ensuring smooth work processes of the Company’s office locations contributing to sustainable growth.
•General Office Reception -answer and direct phone calls, greet visitors, coordinate and manage various business and administrative details, travel arrangements, order and maintain office supplies as well as general housekeeping tasks.
•Work with internal software platforms to pull data and generate reports.
•Support each local RM with the management and administration of our company Fleet vehicles.
•Required to take part and be involved in strategic internal executive meetings and planning, as well as involvement in vendor / supplier meetings, at the request of Senior Management.
•Maintain the company Fleet Vehicles and corresponding workflows and polices.
•Tracking and reviewing weekly Team timesheets and expense entries.
•Generate and issue Purchase Orders (PO) to vendors and 3rd party suppliers for operational / capital expenditures when the Financial Administrator is not available.
•Project Support -coordinate meetings, prepare meeting agendas and appropriate project reference documentation, Harvest reports, record and transcribe meeting minutes as needed, support material procurement tasks and generate project Time & Expense reports.
•Assist Management Team members with appointments using electronic calendar systems and other software applications leveraged by the Team.
•Develop or maintain a records management system (including classifying and coding electronically as well as hardcopy files) of various business and operational activities.
•Bookkeeping duties to support and organize both project and internal operational documents. •Support the management and administration of our company policies and software applications.
• Support RM in developing and maintaining the Apex Culture.
• Minimum 3+ years in an administration role.
• High level aptitude with Microsoft Office tools.
• Business aptitude, goal orientated, strong work ethic, polite, considerate, self-starter and trustworthy.
• Development and Career Growth
• Impact and Recognition
• Flexibility and Collaboration
• Competitive Wages
• Comprehensive Health Care Benefits
• Group RRSP Matching
• Paid Time Off
• Wellness Incentive
• Profit Sharing
• Cell Phone Allowance
• Various Company Organized Social Activities
Apex Automation is an equal opportunity employer. We are committed to recruiting and retaining the best employees within the industry. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people’s dignity, ideas, and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce.