Please reference Job ID Number 2606001 with your application.

Job Title: Administrative Assistant

Job ID: 2606001

Position Type: Permanent, Full-Time

Date: June 12, 2026

Office Location: Saskatoon, Saskatchewan

Annual Base Compensation: $45,760 - $56,160

COMPANY OVERVIEW 

At Apex Automation, we deliver cutting-edge industrial automation solutions tailored to meet the needs of today’s industries. From the initial planning stages to final commissioning, our team is dedicated to providing exceptional service every step of the way.  We combine our expertise with a commitment to Intelligence, Ingenuity, and Integrity—our guiding principles that ensure every project is executed with precision and care. 

Our solutions encompass a wide range of services, including detailed automation engineering, software development, and the installation of electrical and instrumentation systems. 

If you have a desire to make a difference in automation and create great solutions for our customers, the join our growing, dynamic, and innovative team at Apex. 

The Administrative Assistant is responsible for overseeing and supporting the daily administrative operations of Apex Automation Ltd. This role ensures efficient office management, coordinates cross-functional activities, and provides high-level administrative support to teams and leadership. The Administrative Assistant is highly organized, detail-oriented, and manages multiple tasks while maintaining a high level of professionalism. 

KEY RESPONSIBILITIES

Reception & General Office Management

• Oversee the reception desk, including welcoming and assisting visitors as needed. 
• Maintain overall office equipment and supplies by tracking inventory, ordering new supplies and ensuring all items are in functioning order. 
• Assist with shipping and receiving logistics including incoming mail and package deliveries. 
• Maintain a clean and organized office environment with effective filing systems and records management. 
• Manage correspondence, including emails, memos, and reports, ensuring timely distribution and response. 
• Coordinate with building management to maintain employee access and enforce building safety regulations. 
• Serve as the primary point of contact for administrative inquiries and support for the team in Saskatoon, Lloydminster, as well as remote employees.  
• Coordinate meetings, schedules, and travel arrangements for staff. 
• Maintain records, databases, and documentation to ensure compliance with company policies. 

Logistics & Asset Management

• Coordinate internal purchase orders from accounting and request management approval of payments.  
• Perform duties related to the renewal and issuance of required licenses and permits. 
• Manage insurance policy renewals.  
• Support the management of the physical assets of the organization, including buildings, equipment, and inventory.  
• Assist with sourcing vendors, including initial applications and maintenance of a directory of service providers local to the Saskatoon and Lloydminster areas.  

Transport & Travel Management

• Execute all travel arrangements for team members based out of Saskatoon, Lloydminster and remote locations, including flight bookings and accommodation for staff on assigned projects or on a shift rotation.  
• Oversee deployment of company fleet vehicles, ensuring maintenance schedules and allocation adherence.  
• Coordinate with Account Managers to manage and plan the logistics of mobilizing personnel and project materials, including planning transportation, coordinating deliveries, and assisting with inventory management. 

Health & Safety Management

• Organize ongoing safety inspections.  
• Maintaining and updating employees’ emergency contact information.  
• Perform routine safety committee duties.  
• Conduct mandatory safety reporting.  
• Monitor staff safety training and schedule mandatory safety training, site orientations, and drug screening for site access.  

Internal Communications & Employee Experience 

• Support HR team with onboarding initiatives for new team members in the Saskatoon and Lloydminster offices, as well as remote employees, including coordination of workspace setup and onboarding logistics.  
• Support the preparation of the monthly company newsletter, including collection of internal updates, employee highlights, project milestones, safety updates, and company announcements.  
• Support planning and execution of employee engagement initiatives, team-building activities, and company culture programs for the team local to Saskatoon and Lloydminster, as well as remote locations. This includes but is not limited to internal events, meetings, lunches, and social events. 
• Collaborate with Administrative Assistant – Edmonton on daily tasks and shared responsibilities.  

• 1-3 years of experience in administrative support, office coordination, or a similar role. 
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. 
• Excellent communication and interpersonal skills. 
• High attention to detail and strong organizational skills. 
• Ability to handle confidential information with discretion and professionalism. 
• Problem-solving mindset with the ability to multitask and prioritize responsibilities. 

· Meaningful Impact: Be part of a team that delivers solutions shaping the future of automation and solving real-world challenges for clients worldwide. 

· Diverse Opportunities: Work on projects across industries and gain exposure to a variety of cutting-edge technologies and systems. 

· Continuous Learning: Unlock your potential with access to training from industry leaders, including Schneider Electric, Rockwell, and Fortinet, alongside in-house mentorship programs. 

· Collaborative Environment: Work with a team that values collaboration, fresh ideas, and creating lasting partnerships with clients and employees alike. 

· Tools for Success: Stay ahead with resources, tools, and training designed to help you excel in your role and beyond 

· Robust Benefits Package: From health benefits to RRSP matching, we’ve got you covered. 

· Flexibility & Support: We empower you to achieve your goals while maintaining a healthy work-life balance with paid time off and wellness incentives. 

· Cell Phone Allowance: Receive a monthly allowance to cover your cell phone expenses, ensuring you stay connected and productive. 

· Recognition & Company Culture: Thrive in a positive and inclusive company culture that values your contributions, fosters mutual respect, and encourages innovation and growth. Enjoy various company-organized social activities that strengthen team bonds and create a fun, engaging workplace. 

Apex Automation is an equal opportunity employer. We are committed to recruiting and retaining the best employees within the industry. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people’s dignity, ideas and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce. 

How to Apply: Interested candidates are invited to submit their resume and cover letter outlining their qualifications and experience to HR. Please ensure to include Job Number 2606001 with your application.