ADMINISTRATIVE ASSISTANT / RECEPTIONIST - Saskatoon, SK

Please reference Job ID Number 2505002 with your application.

Job Title: Administrative Assistant / Receptionist

Job ID: 2505002

Position type: Permanent, Full-Time or Part-Time

Date: May 12, 2025

Office Location: Saskatoon, Saskatchewan

Hourly Wage: $24-29/hr

Company Overview:

At Apex Automation, we deliver cutting-edge industrial automation solutions tailored to meet the needs of today’s industries. From the initial planning stages to final commissioning, our team is dedicated to providing exceptional service every step of the way.  We combine our expertise with a commitment to Intelligence, Ingenuity, and Integrity—our guiding principles that ensure every project is executed with precision and care. 

Our solutions encompass a wide range of services, including detailed automation engineering, software development, and the installation of electrical and instrumentation systems. 

If you have a desire to make a difference in automation and create great solutions for our customers, the join our growing, dynamic, and innovative team at Apex. 

Job Description:

The Administrative Assistant/Receptionist is responsible for providing comprehensive office, reception, and administrative support to ensure smooth daily operations. This role plays a key part in maintaining an organized and welcoming office environment, facilitating effective communication across departments, and supporting company-wide initiatives including internal communications and marketing activities. Working closely with various teams, the Administrative Support person will assist with coordinating meetings, supporting the management of office assets and vendor relationships, maintaining internal platforms, and contributing to employee engagement and branding efforts. This position offers a valuable opportunity to gain exposure to a variety of business functions in a collaborative and fast-paced environment. 

Specific Responsibilities:

• Perform receptionist responsibilities, including greeting visitors, handling queries via phone and email, transferring calls as necessary, and ensuring messages are passed to the appropriate staff or department. 
• Oversee the office services such as cleaners and maintenance service providers, security, and telecommunication systems for the respective office building. 
• Maintain quality and safety standards of the reception area, kitchen, rec rooms, conference rooms and general office space by performing general housekeeping tasks. 
• Receive, sort, distribute and dispatch daily mail and shipments.  
• Coordinate meetings, schedules, and provide general administrative support to staff. 
• Serve as a back-up for logistical support including travel arrangements, fleet coordination, and fleet maintenance.  
• Support the Company’s Health & Safety program to ensure compliance with regulatory requirements. 
• Assist with office supply inventory and ordering processes. 
• Assist with publishing content such as company newsletters and internal announcements to promote employee engagement. 
• Collaborate with internal departments to maintain up-to-date internal records and content on internal platforms such as SharePoint and intranet systems. 
• Prepare and provide editing and design support for internal and external communications such as presentations, memos, and promotional materials. 
• Coordinate the design and ordering of employee business cards and other branded materials. 
• Provide administrative support for internal and external events, including logistics coordination, venue bookings, RSVP tracking, and on-site set up assistance. 
• Attend and participate in both internal and external events as directed by the Marketing & Events Coordinator.  
• Assist in organizing and maintaining marketing collateral, promotional items, and event supplies. 
• Support content creation efforts by gathering employee updates, photos, and other materials for newsletters or social media updates as appropriate. 
• Maintain internal mailing lists and employee specifics such as birthdates and important milestones. 

Qualifications

• High school diploma or equivalent; additional education or certification in administration or marketing is considered an asset. 
• 1-3 years of experience in administrative support, office coordination, or similar role. 
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. 
• Excellent communication and interpersonal skills. 
• High attention to detail and strong organizational skills. 
• Basic understanding of marketing principles and social media platforms. 
• Ability to handle confidential information with discretion and professionalism. 
• Problem-solving mindset with the ability to multitask and prioritize responsibilities. 

What does Apex Automation Offer?

• Meaningful Impact: Be part of a team that delivers solutions shaping the future of automation and solving real-world challenges for clients worldwide. 
• Diverse Opportunities: Work on projects across industries and gain exposure to a variety of cutting-edge technologies and systems. 
• Continuous Learning: Unlock your potential with access to training from industry leaders, including Schneider Electric, Rockwell, and Fortinet, alongside in-house mentorship programs. 
• Collaborative Environment: Work with a team that values collaboration, fresh ideas, and creating lasting partnerships with clients and employees alike. 
• Tools for Success: Stay ahead with resources, tools, and training designed to help you excel in your role and beyond 
• Robust Benefits Package: From health benefits to RRSP matching, we’ve got you covered. 
• Flexibility & Support: We empower you to achieve your goals while maintaining a healthy work-life balance with paid time off and wellness incentives. 
• Cell Phone Allowance: Receive a monthly allowance to cover your cell phone expenses, ensuring you stay connected and productive. 
• Recognition & Company Culture: Thrive in a positive and inclusive company culture that values your contributions, fosters mutual respect, and encourages innovation and growth. Enjoy various company-organized social activities that strengthen team bonds and create a fun, engaging workplace. 
   

Apex Automation is an equal opportunity employer. We are committed to recruiting and retaining the best employees within the industry. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people’s dignity, ideas and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce.