Administrative Assistant/Receptionist - Edmonton, Alberta

Please reference Job ID Number 2502001 with your application.

Job Title: Administrative Assistant Receptionist

Job ID: 2502001

Position type: Permanent, Full-Time

Date: February 14, 2025

Office Location: Edmonton, Alberta, Canada

Company Overview:  

At Apex Automation, we deliver cutting-edge industrial automation solutions tailored to meet the needs of today’s industries. From the initial planning stages to final commissioning, our team is dedicated to providing exceptional service every step of the way.  We combine our expertise with a commitment to Intelligence, Ingenuity, and Integrity—our guiding principles that ensure every project is executed with precision and care.

Our solutions encompass a wide range of services, including detailed automation engineering, software development, and the installation of electrical and instrumentation systems.

If you have a desire to make a difference in automation and create great solutions for our customers, the join our growing, dynamic, and innovative team at Apex.

Job Summary:   

The  Administrative Assistant/Receptionist is responsible for overseeing and supporting the daily administrative operations of Apex Automation Ltd. This role ensures efficient office management, coordinates cross-functional activities, and provides high-level administrative support to teams and leadership. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks while maintaining a high level of professionalism. 

Specific Responsibilities: 

• Oversee the reception desk, including welcoming and assisting visitors as needed. 
• Maintain overall office equipment and supplies by tracking inventory, ordering new supplies and ensuring all items are in functioning order. 
• Assist with shipping and receiving logistics including incoming mail and package deliveries. 
• Maintain a clean and organized office environment with effective filing systems and records management. 
• Manage correspondence, including emails, memos, and reports, ensuring timely distribution and response. 
• Coordinate with building management to maintain employee access and enforce building safety regulations. 
• Serve as the primary point of contact for administrative inquiries and support. 
• Coordinate meetings, schedules, and travel arrangements for staff. 
• Maintain records, databases, and documentation to ensure compliance with company policies. 

Qualifications

• 1-3 years of experience in administrative support, office coordination, or a similar role. 
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. 
• Excellent communication and interpersonal skills. 
• High attention to detail and strong organizational skills. 
• Ability to handle confidential information with discretion and professionalism. 
• Problem-solving mindset with the ability to multitask and prioritize responsibilities. 

What does Apex Automation Offer?

• Meaningful Impact: Be part of a team that delivers solutions shaping the future of automation and solving real-world challenges for clients worldwide.
• Diverse Opportunities: Work on projects across industries and gain exposure to a variety of cutting-edge technologies and systems.
• Continuous Learning: Unlock your potential with access to training from industry leaders, including Schneider Electric, Rockwell, and Fortinet, alongside in-house mentorship programs.
• Collaborative Environment: Work with a team that values collaboration, fresh ideas, and creating lasting partnerships with clients and employees alike.
• Tools for Success: Stay ahead with resources, tools, and training designed to help you excel in your role and beyond
• Robust Benefits Package: From health benefits to RRSP matching, we’ve got you covered.
• Flexibility & Support: We empower you to achieve your goals while maintaining a healthy work-life balance with paid time off and wellness incentives.
• Cell Phone Allowance
• Flexible Working Hours 
• Various Company Organized Social Activities
• Impact and Recognition

At Apex Automation, you’re not just joining a company—you’re joining a community of innovators dedicated to delivering excellence.
 

Apex Automation is an equal opportunity employer. We are committed to recruiting and retaining the best employees within the industry. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people’s dignity, ideas and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce.

How to Apply: Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to HR.